Events Team – Planner

Ref No.  EE-5337871

PERMANENT

Specification

Our key client is seeking an experienced Events Planner / Events Coordinator / Events Manager to assist the Team Events Managers with Recruitment Fairs, Job Fairs and Awards Events.

You will need experience in one or more of the following:

Conferences
Exhibitions
Job Fairs / Trade Fairs
Study Days 

This is a genuinely exciting role, with a great deal of opportunity for growth and ongoing training.

This is an out and out events role, you will need excellent attention to detail, a self-starter, and be prepared to work hard towards the common goal.

In return, a competitive salary and excellent benefits package is offered. The role is initially in Harrow, with the organsiation moving into new offices in Cavendish Square, London in early 2020.

 

Details:

  1. To logistically deliver the event portfolio, in conjunction with the Event Managers on time and within budget
  2. To manage key supplier relationships and develop new ones as necessary
  1. To ensure smooth communication across all department in the delivery of events including editorial, sales, development, marketing, product development and customer services
  1. To support the Events Managers and Head of Commercial to develop and deliver a portfolio of events, generating and growing income.

 

Specific Aims

  1. To assist in logistically delivering events on time and within budget
  • To work closely with the Event Managers to deliver events on time and within budget.  This will include logistically planning events, liaising with contractors, venues, exhibitors, delegates, sponsors, judges and speakers.  The role also includes updating websites and ensuring all event collateral is up to date.
  • Work across different event projects using the project plans to prioritise
  • Work with the events team to produce and maintain a critical path timeline across all events
  • Source new suppliers and contractors whilst maintaining relationship with current ones
  • Manage budgets in conjunction with the Event Managers ensuring tight control of costs, updating of budgets and using budgets wisely and ensuring value for money
  • Understand, adhere and manage health and safety duties pre-event and onsite
  • Ensure a strong focus on administration, communication and management of budgets
  • Ensure key deadlines are met and work well under pressure
  • Work with the Event Managers to deliver post-event reports for improvements including contractors, venues, delegate, visitor, sponsor, exhibitor satisfaction and potential revenue areas
  1. To manage key supplier relationships and develop new ones as necessary
  • Identify, research and appoint key suppliers for individual or group events
  • Work with the Event Managers to prepare tenders for appointing suppliers
  • Manage the relationships to ensure best practice and best service are in place at all times
 
  1. To ensure smooth communication across all department in the delivery of events including editorial, sales, development, marketing, product development and customer services
  • Coordinate and attend project meetings for all events with the above departments and other stakeholders for the event
  • Record and report on meetings with appropriate action points
  1. To support the Events Managers and Head of Commercial to develop and deliver a portfolio of events, generating and growing income
  • Work alongside the team to identify opportunities to develop the event
  1. Other duties
  • To undertake any other duties commensurate with the grade of the post as directed by the Event Manager
  • This role involves extensive travel and overnight stays within the UK and in the future perhaps internationally
  • RCNi strives to provide equality of opportunity and the postholder should be sensitive to this organisational objective at all time when carrying out their duties.

 

Application Details

Should you be interested in this post, or, would like to know more we would be delighted to hear from you - please attach your CV and a brief covering note confirming:

Availability for interview:
Earliest start date:
Minimum salary:

By submitting your C.V, we assume that you are happy for us to represent you and you wish to apply for the vacancy as described. Please contact the recruitment consultant concerned for more details.

This vacancy has been posted by Elite Employee Please note that Elite Employee is a Division of Employee Finder Limited - a recruitment agency, presenting this vacancy on behalf of our end client, whom we provide recruitment consultancy services to.

 

Industry Sector:

COMMERCIAL

Location

London

Salary / Rate

£25-28,500/annum Excellent Benefits